I simply keep a log of the jobs that run through our shop for a particular year and all of our welders are assigned to these jobs. All are qualified with SMAW 2G and all but a few are qualified FCAW 2G, so it's fairly easy to keep these records handy "for those who are authorized to view them". Records are also kept by "piece marks fabricated" by the week, so if they don't like my system, I can pull individual production sheets for each week of the year in question. As of now, I've satisfied all auditors and inspectors with my simple system. Some merely ask for a simple statement, written on your letterhead and signed by someone with a title(QC,etc.), verifying welder continuity. I figure it's probably not a big deal as long as they don't see re-occurring problems(rejected welds) with a particular welder.
Gerald has a good idea with that data base program, and I'm sure he can fix you up with something to satisfy the auditors and inspectors.
John Wright